Your first party comes with a lot of small jobs, and most of them are easy once you know they're coming. This checklist walks through 12 of them in order: four before you announce, four to build the event page, two to sell it, one for the door and one for the day after.

Each step links to a longer guide if you want more detail.

Before you announce

1. Choose the profile you host under. Any Beatmatch user can create events, and there's no separate organizer account to sign up for. If this is a one-off tied to you, host it from your personal profile. If you want it to grow into a series with its own name, host it from a community profile so fans can follow that name and hear about your future events (Choose a Profile for Creating Events). You can start a community before you create the event.
2. Pick a room you can fill. Count the people you're confident will buy a ticket, then add a realistic number from your performers' and co-hosts' crowds. Choose a venue close to that number. A full small room makes a better first event than a big room that's a third full, and it gives you a reason to size up next time.
3. Pick a date that gives you time to sell. Leave several weeks between your announcement and the event, and check what else is happening in your scene that weekend. How to Pick a Date for Your Party shows how to count back from doors.
4. Confirm the room and lineup in writing. Get the venue's start time, end time and capacity in a message you can find later, and confirm each performer and their set length the same way. How to Plan Set Times for Your Party walks through a simple run of show.

Build the event page

1. Create the event with the details guests ask about. Add a clear title, the date with start and end times, the location and a description that covers the music, performers, dress code and entry details (Create an Event). How to Write an Event Description That Sells Tickets has a template you can copy.
2. Keep the tickets simple. You can sell paid tickets, offer free tickets or run an RSVP-only event. For a first paid event, two ticket options are enough: an Early Bird with a set quantity and a sale end date, then General Admission. Set a maximum per order that fits a group of friends (Create Ticket Options). Not sure whether to charge? Start with Free RSVP vs Paid Tickets, then read How to Set Ticket Prices for a Party.
3. Add your lineup and images. Add each performer to the lineup so their name links to their artist profile and their followers can discover the event (Add Performers to an Event Lineup). Upload a flyer or photos so the event page stands out. How to Make a Party Flyer That Sells Tickets covers what to put on it.
4. Give your helpers the right access. Add a partner who helps promote as a Collaborator co-host, so they can share the event and send updates to attendees. Add whoever is checking people in as a Door Manager, so they can see the attendee list and scan tickets without editing the event. Each person uses their own login (Add Co-Hosts to an Event). How to Run an Event With Co-Hosts covers who does what.

Sell it

1. Start with the people who already know you. A first event has no past guest list, so the first sales come from your friends, your performers' fans and your co-hosts' crowds. Send the event link to your friends yourself, and ask your performers to post about it to their followers (Message Your Fans with Posts and Text Blasts). Your Early Bird's sale end date gives everyone a reason to buy this week, since the option stops selling on its own when the date passes.
2. Check sales every week and send a reminder on the day. The At a glance section in the Orders tab shows how sales are going, and View insights opens a deeper look (Manage Your Orders). On the day of the event, send a short text blast with the start time and arrival instructions (Send a Text Blast). If sales are slow, Why Aren't My Event Tickets Selling? has 9 fixes to try.

Run the door

1. Set up check-in before guests arrive. Your Door Manager logs in on their own profile in the Beatmatch mobile app and opens the scanner before guests reach the door (Check In Guests). Guests show the QR code on their ticket, so remind them to turn their screen brightness up (Use Your Ticket at the Door). If a phone dies, find the guest by name or email in the Orders tab and check them in by hand. Export your orders before the event so you have a backup guest list. Run a Faster Door and The Week-Of Event Checklist cover the last few days before doors.

The day after

1. Follow up the next day. Send a thank-you post to your guests with a few photos and a poll about what they want next time (Create a Post). If you host from a community, ask guests to follow it so they hear about your next event (Create a Community). Then write down what sold and when, and pick your next date. 10 Things to Do the Day After Your Event has the full list, and How to Turn a One-Off Party Into a Monthly Series shows how to build on a good first event.

Your first event checklist

• Pick the profile you host under: personal for a one-off, community for a series.
• Choose a room sized to the crowd you can bring.
• Pick a date with several weeks to sell.
• Confirm the venue and lineup in writing.
• Create the event with times, location and a full description.
• Add an Early Bird with a sale end date and a General Admission option, each with a quantity.
• Add every performer to the lineup and upload a flyer.
• Add co-hosts as Collaborators or Door Managers.
• Share the event with your friends and ask performers to post it.
• Check At a glance in the Orders tab every week.
• Open the scanner early, keep manual check-in ready and export orders as a backup.
• Send a thank-you post and pick your next date.

Ready for your first one? Create your event and set up your ticket options (Create Ticket Options).